IMPORTANT – Please note the following:
Eligibility for Committee- A person is eligible to be a voting member of the committee if the person is a member (owner) of the Body Corporate, an individual nominated by a member (owner), a member of the individual’s family or a person acting under the authority of a power of attorney given by the individual, or a nominee of a corporation. “Family” means the individual’s spouse, child of individual or spouse over 18 years, and parent, brother or sister of the individual.
Debt- If the nominator owes a Body Corporate debt they cannot nominate a person for membership when the nomination is received. Committee Members will be ineligible to vote at committee meetings, by a ‘vote outside of a committee meeting’ (VOCM) or equivalent committee vote if at the time of the meeting, a debt is owed to the Body Corporate by the Nominator.
Co-owner- If a co-owner own more than one lot, both owners are able to be on the Committee if elected under separate Lot numbers.
Number of Members:
Standard, Accommodation, Commercial Module- The Committee must have a minimum of three members, with all executive positions of Chairperson, Secretary, and Treasurer filled. An eligible candidate may be elected to hold 1, 2 or all 3 of the executive positions but they cannot simultaneously hold an executive and ordinary position. For schemes with seven or more lots, the maximum number of committee members is seven. For schemes with fewer than seven lots, the maximum number of members is equal to the number of lots.
Small Schemes Module- Under the Small Schemes Module, the Committee is made up of the individuals appointed as Secretary and Treasurer. These two positions are mandatory and must be filled. One person may hold both the Secretary and Treasurer positions at the same time. Each person holding either or both roles is considered a voting member of the Committee. No additional Committee members are required under this Module.
In accordance with the legislation, if the Body Corporate is unable to elect a Committee, it will be necessary to call an Extraordinary General Meeting (EGM) within one month of the AGM to elect a Committee. Effectively the Committee will have no power to approve any expenditure or make any decisions and this process with incur extra administrative costs to the Body Corporate.
3 or Few Owners Committee Election Process- Committee membership for when there are 3 or more Lots in a community titles scheme with up to 3 Owners will automatically be on the Committee. The Owners will then decide at the AGM which executive positions they will each hold. If the Owners can’t decide who will hold the 3 executive positions, the owners will jointly hold the executive positions. (Not applicable for Small-Scheme Module)